Contents   Fixed field   0xx   1xx   2xx   3xx   4xx   5xx   6xx   7xx   8xx   9xx

5xx Fields

   
 
   
   

5xx Introduction

   

5xx fields

Use field 500 for general notes. Use the other 5xx fields for specialized notes. Use a separate 5xx field for each note. Use specialized notes if additional data or a distinctive word or phrase introducing the note provides access to the record.

According to AACR2 rule 21.29F, notes may be required to justify added entries. If you are inputting I-level records, enter all applicable notes according to AACR2, chapters 1–12, rules x.7. If you are inputting K-level records, most notes are optional. If you are inputting core-level records, include those notes that support identification of the item.

Printing profile

Your printing profile determines printing selection for 5xx fields. The print program selects printing notes according to three categories:

  • Contents notes ( field 505)
  • Local notes (59x fields)
  • General notes (the other 5xx fields)

Your printing profile determines which categories of notes are to print on selected types of cards (e.g., shelflist cards). For example, one institution may have all notes printed on all cards. Another institution may have 59x notes print only on shelflist cards and general notes (the other 5xx fields) print on all cards.

Printing notes

The following 5xx fields print as notes:

500 504 507 511 518 522 530 536 546 555 563 586
501 505 508 513 520 525 533 538 547 556 580 590
502 506 510 515 521 526 534 545 550 551 581 599


Note examples

500     Some volumes in revised editions.
Prints as: 
Some volumes in revised editions.
 
 
501     With a separate map on same sheet: Queen Maud Range.
Prints as: 
With a separate map on same sheet: Queen Maud Range.
 
504     Includes bibliographical references. ‡b 19
Prints as: 
Includes bibliographical references.

Display constants

The print program supplies some 5xx fields with a display constant. Display constants are words that are supplied by the print program when it prints the cards. The 1st indicator value determines the display constant for the field. Do not include display constants in the text of the fields.

Display constants may vary for AACR2 and pre-AACR2 records. (The code in the fixed-field element Desc determines whether a record is AACR2 or pre-AACR2.)

Field 1st Ind AACR2 display constants Pre-AACR2 display constants
505 Contents: CONTENTS.- -
505 1 Incomplete contents: CONTENTS.- -
505 2 Partial contents: PARTIAL CONTENTS.- -
508 blank character  Credits: CREDITS:
510 Indexed by: Indexed by:
510 1 Indexed in its entirety by: Indexed in its entirety by:
510 2 Indexed selectively by: Indexed selectively by:
510 3 References: References:
510 4 References: References:
511 1 Cast: Cast:
516 blank character  Type of file: Type of file:
520 blank character  Summary: SUMMARY:
520 Subject: Subject:
520 1 Review: Review:
520 2 Scope and content: Scope and content:
520 3 Abstract: Abstract:
521 blank character  Audience: Audience:
521 Reading grade level: Reading grade level:
521 1 Interest age level: Interest age level:
521 2 Interest grade level: Interest grade level:
521 3 Special audience characteristics: Special audience characteristics:
521 4 Motivation/interest level: Motivation/interest level:
522 blank character  Geographic coverage: Geographic coverage:
524 blank character  Cite as: Cite as:
526 Reading program: Reading program:
555 blank character  Indexes: INDEXES:
555 Finding aids: Finding aids:
556 blank character  Documentation: Documentation:
565 blank character  File size: File size:
565 Case file characteristics: Case file characteristics:
567 blank character  Methodology: Methodology:
581 blank character  Publications: Publications:
586 blank character  Awards: Awards:


Exception for field 511

The 1st indicator and the fixed-field element Type control display constants:

1st Ind. Type: i Type: j Type: g, k, o, r
blank character 1 No display constant No display constant CAST:
No display constant No display constant No display constant
1 Cast: No display constant Cast:
2 2 No display constant No display constant Presenter:
3 2 No display constant No display constant Narrator:
1 Pre-AACR2 cataloging only. 2 Indicator value is obsolete.


Unless otherwise stated, notes print as a single paragraph with the display constant at the beginning of the note.

Display examples

508     Music, Michael Fishbein ; camera, George Leskay.
Prints in AACR2 records as: 
Credits: Music, Michael Fishbein ; camera, George Leskay.
 
555     Author index, v. 1 (1915)-6 (1921), with v. 6; Subject index, v. 1(1915)-6 (1921), with v. 6.
Prints in AACR2 records as: 
Indexes: Author index, v. 1 (1915)-6 (1921), with v. 6; Subject index, v. 1 (1915)-6 (1921), with v. 6.

Note entry order for serial records

Enter notes in AACR2 order or according to CONSER practice. CONSER participants enter 5xx fields in ascending order.

Note entry order for nonserial records

Enter notes in AACR2 order or as prescribed by other approved descriptive convention manuals such as Archival Moving Image Materials: A Cataloging Manual. For example, a "with" note is the final note prescribed by AACR2. Therefore, if a "with" note is applicable, enter field 501 as the final 5xx field. (If field 020 is present, it prints following all 5xx fields.)

Notes generated from other fields

OCLC generates notes from fields other than 5xx fields. Whether notes from other fields print can depend on indicator values you use in the field. Use of a field is often dependent on the type of material and format. In general, fields print in the following order with the noted stipulation:

Field Stipulation
773 1st indicator value must be Value in Desc must be i or a 
321 No stipulation
310 No stipulation
Freq  If 310 is not present
362 1st indicator value must be 1.

You can enter a maximum of two 362 fields.
246 1st indicator value must be or 1

2nd indicator value must be blank character , 2, 3, 4, 5, 6, 7, or 8 
247 2nd indicator value must be  
028 1st indicator value must be or 1 2nd indicator value must be 1 or 2 
307 No stipulation
500, 501, 502, 504, 505, 506, 507, 508, 510, 511, 513, 515, 518, 520, 521, 522, 525, 526, 530, 533, 534, 536, 538, 545, 546, 547, 550, 556, 561, 563, 580, 581, 586, 590, 599 5xx fields print in order of appearance, except for 555 (see below) Your profile controls printing of Contents notes (505), Local notes (59x fields) and General notes (the other 5xx fields)
036 No stipulation
780 1st indicator value must be  
785 1st indicator value must be  
555 No stipulation
027 No stipulation
028 1st indicator value must be 2, 3, 4, or 5 2nd indicator value must be 1 or 2 
020 No stipulation
022/222 No stipulation


Suppression of notes

Your catalog card profile determines printing selection for 5xx fields and suppression of notes generated from other fields. However, there are limitations on field suppression. See your printing profile for more information.

back to top