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5xx Introduction |
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5xx fields | Use field 500 for general notes. Use the other 5xx fields for specialized notes. Use a separate 5xx field for each note. Use specialized notes if additional data or a distinctive word or phrase introducing the note provides access to the record. According to AACR2 rule 21.29F, notes may be required to justify added entries. If you are inputting I-level records, enter all applicable notes according to AACR2, chapters 1–12, rules x.7. If you are inputting K-level records, most notes are optional. If you are inputting core-level records, include those notes that support identification of the item. |
Printing profile | Your printing profile determines printing selection for 5xx fields. The print program selects printing notes according to three categories: - Contents notes ( field 505)
- Local notes (59x fields)
- General notes (the other 5xx fields)
Your printing profile determines which categories of notes are to print on selected types of cards (e.g., shelflist cards). For example, one institution may have all notes printed on all cards. Another institution may have 59x notes print only on shelflist cards and general notes (the other 5xx fields) print on all cards. |
Printing notes | The following 5xx fields print as notes: | 500 | 504 | 507 | 511 | 518 | 522 | 530 | 536 | 546 | 555 | 563 | 586 | | 501 | 505 | 508 | 513 | 520 | 525 | 533 | 538 | 547 | 556 | 580 | 590 | | 502 | 506 | 510 | 515 | 521 | 526 | 534 | 545 | 550 | 551 | 581 | 599 |
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Note examples | | 500 | | | Some volumes in revised editions. | | Some volumes in revised editions. | |
| | | 501 | | | With a separate map on same sheet: Queen Maud Range. | | With a separate map on same sheet: Queen Maud Range. | | 504 | | | Includes bibliographical references. ‡b 19 | | Includes bibliographical references. | |
Display constants | The print program supplies some 5xx fields with a display constant. Display constants are words that are supplied by the print program when it prints the cards. The 1st indicator value determines the display constant for the field. Do not include display constants in the text of the fields. Display constants may vary for AACR2 and pre-AACR2 records. (The code in the fixed-field element Desc determines whether a record is AACR2 or pre-AACR2.) | Field | 1st Ind | AACR2 display constants | Pre-AACR2 display constants | | 505 | 0 | Contents: | CONTENTS.- - | | 505 | 1 | Incomplete contents: | CONTENTS.- - | | 505 | 2 | Partial contents: | PARTIAL CONTENTS.- - | | 508 |  | Credits: | CREDITS: | | 510 | 0 | Indexed by: | Indexed by: | | 510 | 1 | Indexed in its entirety by: | Indexed in its entirety by: | | 510 | 2 | Indexed selectively by: | Indexed selectively by: | | 510 | 3 | References: | References: | | 510 | 4 | References: | References: | | 511 | 1 | Cast: | Cast: | | 516 | | Type of file: | Type of file: | | 520 | | Summary: | SUMMARY: | | 520 | 0 | Subject: | Subject: | | 520 | 1 | Review: | Review: | | 520 | 2 | Scope and content: | Scope and content: | | 520 | 3 | Abstract: | Abstract: | | 521 | | Audience: | Audience: | | 521 | 0 | Reading grade level: | Reading grade level: | | 521 | 1 | Interest age level: | Interest age level: | | 521 | 2 | Interest grade level: | Interest grade level: | | 521 | 3 | Special audience characteristics: | Special audience characteristics: | | 521 | 4 | Motivation/interest level: | Motivation/interest level: | | 522 | | Geographic coverage: | Geographic coverage: | | 524 | | Cite as: | Cite as: | | 526 | 0 | Reading program: | Reading program: | | 555 | | Indexes: | INDEXES: | | 555 | 0 | Finding aids: | Finding aids: | | 556 | | Documentation: | Documentation: | | 565 | | File size: | File size: | | 565 | 0 | Case file characteristics: | Case file characteristics: | | 567 | | Methodology: | Methodology: | | 581 | | Publications: | Publications: | | 586 | | Awards: | Awards: |
Exception for field 511 . The 1st indicator and the fixed-field element Type control display constants: | 1st Ind. | Type: i | Type: j | Type: g, k, o, r | | 1 | No display constant | No display constant | CAST: | | 0 | No display constant | No display constant | No display constant | | 1 | Cast: | No display constant | Cast: | | 2 2 | No display constant | No display constant | Presenter: | | 3 2 | No display constant | No display constant | Narrator: | | 1 Pre-AACR2 cataloging only. 2 Indicator value is obsolete. |
Unless otherwise stated, notes print as a single paragraph with the display constant at the beginning of the note. |
Display examples | | 508 | | | Music, Michael Fishbein ; camera, George Leskay. | | Prints in AACR2 records as: | | Credits: Music, Michael Fishbein ; camera, George Leskay. | | 555 | | | Author index, v. 1 (1915)-6 (1921), with v. 6; Subject index, v. 1(1915)-6 (1921), with v. 6. | | Prints in AACR2 records as: | | Indexes: Author index, v. 1 (1915)-6 (1921), with v. 6; Subject index, v. 1 (1915)-6 (1921), with v. 6. | |
Note entry order for serial records | Enter notes in AACR2 order or according to CONSER practice. CONSER participants enter 5xx fields in ascending order. |
Note entry order for nonserial records | Enter notes in AACR2 order or as prescribed by other approved descriptive convention manuals such as Archival Moving Image Materials: A Cataloging Manual. For example, a "with" note is the final note prescribed by AACR2. Therefore, if a "with" note is applicable, enter field 501 as the final 5xx field. (If field 020 is present, it prints following all 5xx fields.) |
Notes generated from other fields | OCLC generates notes from fields other than 5xx fields. Whether notes from other fields print can depend on indicator values you use in the field. Use of a field is often dependent on the type of material and format. In general, fields print in the following order with the noted stipulation: | Field | Stipulation | | 773 | 1st indicator value must be 0 Value in Desc must be i or a | | 321 | No stipulation | | 310 | No stipulation | | Freq | If 310 is not present | | 362 | 1st indicator value must be 1.
You can enter a maximum of two 362 fields. | | 246 | 1st indicator value must be 0 or 1
2nd indicator value must be , 2, 3, 4, 5, 6, 7, or 8 | | 247 | 2nd indicator value must be 0 | | 028 | 1st indicator value must be 0 or 1 2nd indicator value must be 1 or 2 | | 307 | No stipulation | | 500, 501, 502, 504, 505, 506, 507, 508, 510, 511, 513, 515, 518, 520, 521, 522, 525, 526, 530, 533, 534, 536, 538, 545, 546, 547, 550, 556, 561, 563, 580, 581, 586, 590, 599 | 5xx fields print in order of appearance, except for 555 (see below) Your profile controls printing of Contents notes (505), Local notes (59x fields) and General notes (the other 5xx fields) | | 036 | No stipulation | | 780 | 1st indicator value must be 0 | | 785 | 1st indicator value must be 0 | | 555 | No stipulation | | 027 | No stipulation | | 028 | 1st indicator value must be 2, 3, 4, or 5 2nd indicator value must be 1 or 2 | | 020 | No stipulation | | 022/222 | No stipulation |
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Suppression of notes | Your catalog card profile determines printing selection for 5xx fields and suppression of notes generated from other fields. However, there are limitations on field suppression. See your printing profile for more information. |
