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583  Action Note (R)

       

Input Standards

Optional/Optional
1st Indicator  Privacy
blank character  No information provided
Private
1 Not private
2nd Indicator  Undefined
blank character  Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards 
‡a Action (NR) Mandatory/Mandatory
‡b Action identification (R) Required if applicable/Required if applicable
‡c Time/date of action  (R) Required if applicable/Required if applicable
‡d Action interval  (R) Required if applicable/Required if applicable
‡e Contingency for action  (R) Required if applicable/Required if applicable
‡f Authorization  (R) Required if applicable/Required if applicable
‡h Jurisdiction  (R) Required if applicable/Required if applicable
‡i Method of action  (R) Required if applicable/Required if applicable
‡j Site of action  (R) Required if applicable/Required if applicable
‡k Action agent  (R) Required if applicable/Required if applicable
‡l Status  (R) Required if applicable/Required if applicable
‡n Extent  (R) Required if applicable/Required if applicable
‡o Type of unit (R) Required if applicable/Required if applicable
‡u Uniform Resource Identifier  (R) Optional/Optional
‡x Nonpublic note (R) Required if applicable/Required if applicable
‡z Public note (R) Required if applicable/Required if applicable
‡2 Source of term (NR) Required if applicable/Required if applicable
‡3 Materials specified (NR) Optional/Optional
‡5 Institution to which field applies (NR) Required if applicable/Required if applicable
‡8 Field link and sequence number (R) Optional/Optional




Definition

A note about processing and reference actions such as a brief statement about solicitation to acquire material, whether the solicitation is active or inactive and the date of the last item of correspondence. Use field 583 also to record information about preservation actions relating to an item, such as review of condition, queuing for preservation and completion of preservation. Standard terminology may be used and the authority for the terminology may be indicated in subfield ‡2. Repeat field 583 to record information about different actions.

1st Indicator

Privacy
 
blank character No information provided. Fields with the first indicator blank (blank character) will be retained in the master record, the displayed record, the exported record, the institution record, and the user's archive record.
 
Private. Fields with the first indicator will not be retained in the master record or institution records, but will be included in the exported record and the user's archive record. Note: If field 583 is coded with 1st indicator , the field is visible in the displayed record only during the session in which it was input.
 
1 Not private. Fields with the first indicator 1 will be retained in the master record, the displayed record, the exported record, the institution record, and the user's archive record.

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank (blank character).
 
blank character Undefined 

Subfields

 
‡a Action   The action performed (e.g., accession, appraise, authenticate, classify, copy, describe, exhibit, lend, organize, microfilm, preserve, reference, schedule, solicit, survey or transfer). For preservation activities, use subfield ‡a for a description of the action (e.g., condition review, queued for preservation, interim treatment or preservation completed).
583     preserve; ‡b PA-061; ‡c 19831204
‡b Action identification   The code or designation assigned to identify a specific action or to identify it in conjunction with the time of action (e.g., an accession number or project code).
583     ‡3 8 record center cartons ‡n 8 ‡o cu. ft.; ‡a accession; ‡b 82-14; ‡c 19841015
‡c Time/date of action   The concrete time or date of an action. It may be a future or a past time. Use subfield ‡c for the date of accessioning, acquisition, classification, transfer or description. The date and time are recorded according to Representations of Dates and Times (ISO 8601). Express time in the form hhmmss.f in which .f represents the decimal fraction of the second. The 24-hour clock (00-23) is used. Note that you need to include the decimal point. Express the date in the form yyyymmdd.
583     solicit; ‡l previously offered; ‡c 19841015
‡d Action interval   A time period that cannot be expressed as a specific date (e.g., at the end of the academic term or every six months).
583     appraise; ‡b ORR 80/144; ‡d quinquennial
‡e Contingency for action   A designated time or time period in terms of an unpredictable event (e.g., after death of daughter, at conclusion of court case or upon receipt).
583     transfer; ‡e at conclusion of court case
‡f Authorization   The text of, or citation to, an action order, rationale, rule or statute governing a particular action.
583     queued for preservation; ‡c 19861010; ‡e priority; ‡f Title IIC project ‡5 DLC
‡h Jurisdiction   The name of a person, an institution or a function or position within the institution responsible for approving the action.
583     transfer; ‡c 19770613; ‡h university archives
‡i Method of action   The means (e.g., by mail, by phone for reference services or in person) or technique (e.g., incinerate, scrap or shred for disposition) by which the action was performed.
583     acknowledge; ‡b 87-105; ‡i letter; ‡c 1987/12/11; ‡b LBW
‡j Site of action   The location at which the item was acted upon, including the site for user consultation.
583     exhibit ‡c 19840512 through 19841230; ‡e Pending results of conservation test; ‡j Museum of Fine Arts; ‡k AFD
‡k Action agent   The name of the person or organization performing the action.
583     ‡3 scrapbooks (10 volumes) ‡n 1 ‡o cu. ft.; ‡a microfilm; ‡c 198303; ‡e at completion of arrangement; ‡f 1983 master film schedule; ‡k Thomas Swing
‡l Status   The condition or state of the item (e.g., description status, insurance value, or physical condition). This condition is often a result of the action. For preservation activities, use subfield ‡l for information about the condition of the item when the action is condition reviewed. Use subfield ‡l also for information about the status of the item that caused preservation to be rejected (e.g., the action is preservation rejected) or information about the disposition of the original item (e.g., the action is reformatted).
583     ‡3 patent case files ‡n 12 ‡o reels of microfilm; ‡l filmed; ‡c 19811017; ‡j Central Services
‡n Extent   The number of items involved. If you repeat both subfields ‡n and ‡o, each subfield ‡o should follow its associated subfield ‡n.
583     ‡3 student case files (9 file drawers) ‡n 18 ‡o linear ft.; ‡a weed; ‡d end of academic year; ‡h Student Affairs Office; ‡j Bldg. 174, Rm. 436
‡o Type of unit   The name of the unit of measurement. If you repeat both subfields ‡n and ‡o, each subfield ‡o should follow its associated subfield ‡n.
583     describe; ‡n 5 ‡o reels of videotape; ‡n 2 ‡o reels of audiotape; ‡n 49 ‡o broadsides; ‡n 12 ‡o phonograph records; ‡e After phonograph records are reformatted; ‡k FRG
‡u Uniform Resource Identifier   The Uniform Resource Identifier (URI), for example a URL or URN, provides electronic access data in a standard syntax. Use for automated access to an electronic item using one of the Internet protocols or by resolution of a URN. Repeat subfield if digital object has multiple identifiers (URIs).

Repeat subfield ‡u if the digital object has mulitple identifiers (URIs).

583     deacidify ‡c 19860501 ‡u http://128.227.54.151/cgi-bin/conserve/rara.pl
 

Substituting hexadecimal notation for diacritics and special characters in Uniform Resource Identifiers. When recording a URI in subfield ‡u, you may enter most of the spacing characters listed below as either characters or their hexidecimal equivalents. Consult the table below.

Note: Do not confuse the spacing characters listed below with their long-valid non-spacing counterparts. Use of the spacing characters will be limited almost exclusively to URLs.

Entry method Name Character Alternative entry (hex value)






Enter as character or hex value
Spacing circumflex/circumflex accent ^ %5E
Spacing underscore/low line 1   _ %5F
Spacing grave/grave accent ` %60
Spacing tilde/tilde ~ %7E
Enter as hex value only vertical bar n/a %7C

1   Because the Spacing Underscore may cause problems with MARC output, users may prefer to continue entering it with the hexidecimal value %5F.


‡x Nonpublic note   A note pertaining to an action on an item that is not displayed to the public.
583   condition reviewed ‡c 2004 ‡l defaced ‡x faces in illustrations are blacked out ‡2 pda ‡5 NIC
‡z Public note   A note pertaining to an action on an item that is in a form adequate for public display.
583 1   digitized ‡b 2004-074 ‡c 20041104 ‡z Institute for Museum and Library Services grant ‡2 pda ‡5 DLC
‡2 Source of term   A MARC code that identifies the source list from which the term used to record the action information was assigned. See MARC Code Lists for Relators, Sources, Descriptive Conventions ( http://www.loc.gov/marc/relators/relahome.html).
583     reformatted; ‡c 1993 ‡2 pda
‡3 Materials specified   The part of the described materials to which the field applies.
583     ‡3 typewritten transcripts ‡a additional accessions; ‡e at completion of new tape transaction
‡5 Institution to which field applies   A code of the institution or organization that holds the copy to which the field applies. Use for notes that do not apply to the universal description of the item. See MARC Code List for Organizations ( http://www.loc.gov/marc/organizations/orgshome.html) or Symbols and Interlibrary Loan Policies in Canada ( http://www.nlc-bnc.ca/6/16/s16-202-e.html).
583     queued for preservation; ‡c 19861010; ‡e priority; ‡f Title IIC project ‡5 DLC
‡8 Field link and sequence number   Data that identifies linked fields and may also propose a sequence for the linked fields. Subfield ‡8 may be repeated to link a field to more than one other group of fields. You are responsible for creating and maintaining the link (The system does not create or maintain these links). The structure and syntax of subfield ‡8 is:
583     ‡8 [linking number].[sequence number]\[field link type]
 

Note: Subfield ‡8 is defined differently in field 852, where it is used to sequence related holdings records.

Subfield ‡8 has three parts:

The linking number is required. It occurs in subfield ‡8 in all fields to be linked (fields containing the same linking number are linked).

The sequence number is optional and preceded by a period (.). It is used to indicate the order in which the linked fields display (lower sequence numbers display before higher ones). If used, it must occur in all subfields ‡8 containing the same linking number.

The field link type is required and preceded by a reverse slash (\). It is a code indicating the reason for the link and it follows the linking number (or sequence number, if present). Field link type is required except when subfield ‡8 is used to link and sequence 85x-87x holdings fields. These are the valid codes:

a (Action). Used to link one or more fields with another field to which the processing or reference actions relate. This code is typically used only when there is more than one 5xx field that relates to another 5xx field.

c (Constituent item). Used in a record for a collection or a single item consisting of identifiable constituent units, to link the fields relating to the constituent units. All other non-linked data elements in the record pertain to the collection or item as a whole.

p (Metadata provenance). Used in a record to link a field with another field containing information about provenance of the metadata recorded in the linked field.

r (Reproduction). Used in a record for a reproduction to identify fields linked because they contain information concerning only the reproduction. Other descriptive information in the record pertains to the original (with the exception of field 007 (Physical Description fixed field), fixed field Form, field 245 subfield ‡h (Title Statement / Medium), and field 533 (Reproduction Note)).

x (General sequencing). Used in a record to make a link between fields to show a sequence between them. The sequence could be one that orders the pieces of a long field that has been broken up, indicates the relative importance of fields within the sequence, or is used for some other sequencing purpose. Use of the sequence number in subfield ‡8 is required when this code is used.

Printing

Field 583 does not print.

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