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852  Location (R)

Input Standards

Optional/Optional
1st Indicator  Shelving scheme
blank character No information provided
0 Library of Congress classification
1 Dewey Decimal classification
2 National Library of Medicine classification
3 Superintendent of Documents classification
4 Shelving control number
5 Title
6 Shelved separately
7 Source specified in subfield ‡2
8 Other scheme
2nd Indicator  Shelving order
blank character No information provided
0 Not enumeration
1 Primary enumeration
2 Alternative enumeration
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
‡a Location (NR) Optional/Optional
‡b Sublocation or collection (R) Optional/Optional
‡c Shelving location (R) Optional/Optional
‡d Former shelving location (R) Optional/Optional
‡e Address (R) Optional/Optional
‡f Coded location qualifier (R) Optional/Optional
‡g Noncoded location qualifier (R) Optional/Optional
‡h Classification part (NR) Optional/Optional
‡i Item part (R) Optional/Optional
‡j Shelving control number (NR) Optional/Optional
‡k Call number prefix (R) Optional/Optional
‡l Shelving form of title (NR) Optional/Optional
‡m Call number suffix (R) Optional/Optional
‡n Country code (NR) Optional/Optional
‡p Piece designation (NR) Optional/Optional
‡q Piece physical condition (NR) Optional/Optional
‡s Copyright article-fee code (R) Optional/Optional
‡t Copy number (NR) Optional/Optional
‡u Uniform Resource Identifier (R) Optional/Optional
‡x Nonpublic note (R) Optional/Optional
‡z Public note (R) Optional/Optional
‡2 Source of classification or shelving scheme (NR) Optional/Optional
‡3 Materials specified (NR) Optional/Optional
‡8 Sequence number (NR) Optional/Optional

Definition

The information required to locate an item. Use to identify the institution holding the item or from which institution the item is available. Use also for detailed information to locate the item within a collection. Repeat field 852 when holdings are reported for multiple copies of an item and the location data elements vary. Field 852 can be used to build item records in MARC format for holdings data.

Field 852 does not remain in the master record. It is retained in archive records, institution records, exported records, and OCLC-MARC records.

1st Indicator

Shelving scheme. The scheme used to shelve a bibliographic item in the collections of the reporting organization.

 
blank character

No information provided. Shelving scheme information is not provided.

 
0

Library of Congress classification. The item is shelved by a Library of Congress classification number. Use subfield ‡h to indicate this number. The source of this number is Library of Congress Classification schedules.

 
1

Dewey Decimal classification. The item is shelved by a Dewey Decimal classification number. Use subfield ‡h to indicate this number. The source of this number is Dewey Decimal Classification and Relative Index, the Abridged Dewey Decimal Classification and Relative Index.

 
2

National Library of Medicine classification. The item is shelved by a U.S. National Library of Medicine classification number. Use subfield ‡h to indicate this number. The source of this number is the National Library of Medicine Classification schedules QS–QZ and W or the Library of Congress Classification schedules used by the National Library of Medicine.

 
3

Superintendent of Documents classification. The item is shelved by a U.S. Superintendent of Documents classification number. Use subfield ‡h to indicate this number. The source of this number is the U.S. Government Printing Office's Superintendent of Documents Classification System.

 
4

Shelving control number. The item is shelved by a shelving control number. Use subfield ‡j to record the number.

 
5

Title. The item is shelved by a title. Use subfield ‡l to record the title.

 
6

Shelved separately. The part of the item is shelved separately because the parts are classed separately.

 
7

Source specified in subfield ‡2 . The item is shelved by a classification number in a scheme other than that specified by one of the other defined values and for which an identifying MARC code is given in subfield ‡2. The source of the code is Classification Scheme Source Codes (http://www.loc.gov/standards/sourcelist/classification.html).

 
8

Other scheme. The shelving scheme is known, but is not specified.

2nd Indicator

Shelving order. The value that indicates whether an item is shelved under a primary or alternative numbering scheme. The distinction is necessary when an item carries two numbering schemes. The numbering scheme may be an alphabetical, numerical, or chronological designation.

 
blank character

No information provided. The shelving order is not provided.

 
0

Not enumeration. The item is not shelved by enumeration.

 
1

Primary enumeration. The item is shelved by its primary enumeration. Use value 1 also when the item has only one numbering scheme.

 
2

Alternative enumeration. The item carries two numbering schemes and is shelved by the secondary scheme.

Subfields

 
‡a Location

The MARC code of the holding institution or the name of the institution or person from which access is given. For U.S. institutions, the source of the code is MARC Code List for Organizations (http://www.loc.gov/marc/organizations/orgshome.html). For Canadian institutions, the codes are formulated by adding the prefix Ca to codes found in Symbols and Interlibrary Loan Policies in Canada (http://www.nlc-bnc.ca/6/16/s16-202-e.html).

A sublocation within an organization is contained in subfield ‡b. To differentiate between subfields ‡a and ‡b, use subfield ‡a for the name to be addressed in external communication and subfield ‡b for the name within the institution.

If the bibliographic item is physically located somewhere other than the location identified in subfield ‡a, use subfield ‡x or ‡z to identify the physical location. If the item is owned by an institution or individual other than the one identified in subfield ‡a, use subfield ‡x or ‡z or field 561 (Ownership and Custodial History) to identify the actual owner.

852     CLU
‡b Sublocation or collection

The name of the organizational division of the organization identified in subfield ‡a or the name of the collection in which the item is located or from which it is available. Use a full name or a standardized abbreviated or coded form.

Repeat subfield ‡b to indicate the organizational hierarchy of the sublocation. Repeat field 852 for each sublocation when multiple copies of an item having the same call number are housed in various sublocations or when parts of a copy are split among several locations.

852   0 CaABA ‡b Manuscript Division
‡c Shelving location

The physical location of the item within the collection. Use also for the physical location within a sublocation (e.g., oversize shelving or reference alcove).

852 8 1 CaABA ‡b Main ‡c mezzanine stacks
‡d Former shelving location

Call numbers/shelf numbers where a resource was previously located, in cases of a relocation or a reordering/reorganization of a collection as a whole.

852 8   [location identifier] ‡c N. Mus. ms. 2234 ‡d Mus. ms. pr. XII/911 ‡d 13.492
‡e Address

The complete address and country information for the principal location identified in subfield ‡a. Subfield ‡e may be repeated to separate the parts of an address.

852     National Geographic Society ‡b Personnel Dept. ‡e 17th & M St., N.W., Washington, DC, USA
‡f Coded location qualifier

A two- or three-character code that identifies the specific issues of the item that are housed in a location different from that of the main holdings of the same item. A two-character code is composed of a Qualifier Type code and a Unit Type code. A three-character code is composed of a Qualifier Type code, the Number of Units, and a Unit Type code. Use the following codes:

Qualifier Type Number of Units Unit Type
    Time Part
p Previous 1–9 w Week(s) e Editions
l Latest   m Month(s) i Issues
      y Year(s) s Supplement(s)

The Qualifier Type identifies whether it is the latest or previous time or part unit that is housed in a different location. Use p to indicate that the previous, not including the current, time, or part units is housed in a different location. Use l to indicate that the latest, including the current, time, or part units is housed in a different location.

The Number of Units identifies the number of time or part units that are housed in a different location. When a number is not required to identify the specific units, the number of units may be omitted. If the number of time or parts units exceeds 9, use subfield ‡g.

The Unit Type identifies either the time or part unit that is housed in a different location.

If the location qualifier cannot be expressed in coded form, use subfield ‡g.

852 0 1 DLC ‡b MRR Ref ‡f l2y
[The Library of Congress houses the item in its Serial Division area except for the latest two years which are in the Main Reading Room Reference collection]
‡g Noncoded location qualifier

A textual description that identifies the specific units of an item that are housed in a location different from that of the main holdings of the same item when the location qualifier cannot be expressed in coded form in subfield ‡f.

852 8 1 CEDA-HA ‡b Ref ‡g holographic issue
[Only this special issue is housed in Reference]
‡h Classification part

The classification part of the call number used as the shelving scheme for an item. Use subfield ‡i to identify a Cutter, date or term that is added to the classification to distinguish one item from any other item assigned the same classification. Use subfield ‡k to identify a call number prefix.

852 8 1 FrPALP ‡h Per ‡i REF
‡i Item part

A Cutter, date or term that is added to the classification recorded in subfield ‡h to distinguish one item from any other item assigned the same classification. Use subfield ‡m to identify a call number suffix.

852 0 1 CtY ‡b Main ‡h LB201 ‡i .M63
‡j Shelving control number

A shelving control number used as the shelving scheme for an item. The 1st indicator value is 4.

852 4   DLC ‡b MicRR ‡j Microfilm 82/528 MicRR
‡k Call number prefix

A term that precedes a call number. Use before subfields ‡h or ‡i.

852 8 1 ViBlbV ‡b Main Lib ‡b MRR ‡k Ref ‡h HF5531.A1 ‡i N4273
‡l Shelving form of title

The title used to shelve an item. The 1st indicator value is 5.

852 5 1 OCo ‡b 0108 ‡l NYT MAG
‡m Call number suffix

A term that follows a call number. Use after subfields ‡h or ‡i.

852     DLC ‡b c-G&M ‡h G3820 ‡i .H62 ‡m Vault
‡n Country code

A two- or three-character MARC country code for the principal location identified in subfield ‡a. See MARC Code List for Countries (http://www.loc.gov/marc/countries/cntrhome.html).

852     National Archives and Records Service ‡b Genealogical Research Recording ‡e Pennsylvania Ave. at 8th St., N.W., Washington, D.C. USA ‡n dcu
‡p Piece designation

An identification of a single piece when the holdings information does not contain subfield ‡p in a field 863-865. See 84x-87x  Holdings Data Embedded in Bibliographic Records General Information. Use an accession number or a bar code number, for example, as identification.

Use an uppercase B or U before the piece designation number to specify whether the piece is bound or unbound. When no piece designation exists, use a double slash ( // ) in subfield ‡p to indicate that the field relates to a piece.

852 8 1 CtY ‡h M ‡i S:55 ‡p1100064014 ‡x accession no.: 90/84370
‡q Piece physical condition

A description of any unusual characteristic of the physical condition of the piece when the holdings information does not contain subfield ‡q in a field 863-865. See 84x-87x  Holdings Data Embedded in Bibliographic Records General Information.

Do not use subfield ‡q for physical condition information resulting from a formal review for making preservation decisions. Use field 583.

852     Oco ‡b Main ‡c oversize shelving ‡q child's graffiti on end papers
‡s Copyright article-fee code

A copyright article-fee code. Description of the copyright article-fee code is given in field 018.

‡t Copy number

A copy number or a range of copy numbers that have the same location and call number when the holdings information does not contain subfield ‡t in a field 863-865. See 84x-87x  Holdings Data Embedded in Bibliographic Records General Information.

852     CSf ‡b Sci ‡t1
‡u Uniform Resource Identifier

The Uniform Resource Identifier (URI), for example a URL or URN, provides electronic access data in a standard syntax. The URI links to the repository that holds the item (regardless of whether the item is analog or digital). This information may also be recorded as an organization code or text in subfield ‡a (Location) and (if applicable) subfield ‡b (Sublocation). Repeat subfield ‡u if the digital object has mulitple identifiers (URIs).

Substituting hexadecimal notation for diacritics and special characters in Uniform Resource Identifiers. When recording a URI in subfield ‡u, you may enter most of the spacing characters listed below as either characters or their hexidecimal equivalents. Consult the table below.

Note: Do not confuse the spacing characters listed below with their long-valid non-spacing counterparts. Use of the spacing characters will be limited almost exclusively to URLs.

Entry method Name Character Alternative entry (hex value)
Enter as character or hex value Spacing circumflex/circumflex accent ^ %5E
Spacing underscore/low line 1 _ %5F
Spacing grave/grave accent ` %60
Spacing tilde/tilde ~ %7E
Enter as hex value only vertical bar n/a %7C

1 Because the Spacing Underscore may cause problems with MARC output, users may prefer to continue entering it with the hexidecimal value %5F.

‡x Nonpublic note

A note pertaining to the location of the item that is in a form not adequate for public display.

852     MH ‡c Current issues in R.R. ‡x 1-54 on order in Mfiche
‡z Public note

A note pertaining to the location of the item that is in a form adequate for public display.

852 0 1 DLC ‡b Ser Div ‡h A123 ‡i .B456 ‡z Signed by author
‡2 Source of classification or shelving scheme

A MARC code that identifies the source from which the classification or shelving was assigned. Use when 1st indicator value is 7. The source of the MARC code is Classification Scheme Source Codes (http://www.loc.gov/standards/sourcelist/classification.html).

852 7 0 PBm ‡h PY F532.17/4 ‡2 padocs
‡3 Materials specified

The part of the described materials to which the field applies.

852   0 ‡3 Correspondence ‡a Jefferson County Historical Society ‡b Manuscript Division
‡8 Sequence number

Data that sequences related holdings records. See MARC 21 Format for Holdings Data (http://www.loc.gov/marc/holdings/echdhome.html).

Printing

Field 852 does not print. Location information and call numbers recorded in field 852 do not affect printing. Use field 049 and fields 050–099 for data that you want to print on catalog cards.

This page last revised: September 24, 2014