Shared Print Policies: Sample Single-, Last- and Shared-Copy Policy Documents
In 2008, the RLG Programs Shared Print Working Group compiled a list of known single-, last- and shared-copy policy documents in preparation for a shared print policy review exercise that was completed in July 2008.
This table provides links to documents included in the 2008 policy review, as well some others. It is provided as a resource to institutions and consortiums that are drafting or revising similar agreements. If you are aware of further examples that can be added to this list, please contact Constance Malpas.
| Library Group or Facility | Document Title | Publication Date | URL |
|---|---|---|---|
| University of California - Stanford University |
UC/Stanford Music Librarians Memorandum of Agreement [for] Music Serials Last Copy Preservations |
1994 |
|
| University of Georgia |
Last Copy In Georgia Policy |
1997 |
|
| University of Wisconsin |
Recommendation on Last Copy |
1999 |
http://uwlib.uwsa.edu/committees/collections/cdc/documents/lastcopy.htm |
| Preservation and Access Service Center for Colorado Libraries |
PASCAL Policies |
[ca. 2001] |
http://ucblibraries.colorado.edu/circulation/pascalpolicies.htm |
| Center for Research Libraries |
Distributed Print Archive Model Agreement |
2003 |
|
| Five Colleges of Massachusetts |
Five College Library Depository Archive Agreement |
2003 |
http://www.fivecolleges.edu/sites/fccm/documents/deposaffiliate.doc |
| Five Colleges of Ohio |
Five Colleges of Ohio Memorandum of Understanding Regarding Sharing of Library Materials |
2003 |
|
| Consortium of Academic and Research Libraries in Illinois |
CARLI Last Copy Guidelines |
2006 |
http://www.carli.illinois.edu/mem-serv/coll-man/ccdev/lastcopyguide.html |
| Northeast Ohio Regional Library Depository |
Statement of Agreement Regarding Duplication of Material at the Depository |
2006 |
http://www.neoucom.edu/Library/DepoJrnls/StatementofAgreement.pdf |
| Tri-University Group of Libraries (Canada) |
Tri-University Group of Libraries Preservation of Last Copy Agreement |
2006 |
http://www.lib.uoguelph.ca/about/policies/TUG_libraries_last_copy.cfm |
| University of California |
Persistent Deposits in UC Regional Library Facilities |
2006 |
http://libraries.universityofcalifornia.edu/planning/RLF_Persistence_Policy_rev_final.pdf |
| University of California - Government Information Librarians |
Agreement on Last Copy Retention of Government Publications |
2006 |
http://www.library.ucsb.edu/hosted/gils/GILSMOU-LastCopy.pdf |
| CAVAL Archive and Research Materials |
CARM Centre Collection and Services Policy Manual |
2007 |
|
| Chesapeake Information and Research Library Alliance |
CIRLA Distributed Print Preservation Pilot Project |
2007 |
N/A as of July 2008 |
| Group of Eight (Australia) |
Memorandum of Understanding Regarding Last Copy Collection Retention |
2007 |
N/A as of July 2008 |
| Indiana Light Archive for Federal Documents |
Indiana Light Archive Collection Stewardship Guidelines |
2007 |
http://bl-libg-doghill.ads.iu.edu/gpd web/fdlp/stewardshipguidelines832007.doc |
| UK Research Reserve |
UK Research Reserve Retention Agreement |
2007 |
N/A as of July 2008 |
| University of California Libraries - United States History Consortium |
Revised Memorandum of Agreement [for] United States History Journals Last Copy Preservation |
2007 |
http://gort.ucsd.edu/ek/ushist/consort/journals/ushistjournalagreement2007.pdf |
| University of California Libraries - Women's Studies Consortium |
Revised Memorandum of Agreement [for] Women's/Gender/Feminist Studies Journals Last Copy Preservation |
2007 |
http://gort.ucsd.edu/ek/ushist/consort/journals/wsjournalagreement2007.pdf |
| Orbis-Cascade Alliance |
Orbis-Cascade Last Copy Guidelines |
2008 |
|
| US Federal Depository Library Program |
FDLP Handbook |
2008 |
http://www.fdlp.gov/repository/complete-version-of-the-handbook/entire-handbook/download.html |
| Virtual Academic Library Environment of New Jersey |
VALE Last Copy Guidelines |
2008 |
http://netdrive.montclair.edu/~mallerym/VALELastCopyGuidelines.html |
| Washington Research Library Consortium |
WRLC Off Site Storage Policies: Shared Copy Policy |
2008 |