SHARES Partnership Agreement

All OCLC Research Library Partnership institutions are invited to join the SHARES partnership.

  • For a list of participating organizations, see Partner contacts.
  • For SHARES interlending, document supply, and on-site procedures, see Procedures.

Each participating institution has a designated SHARES liaison who serves as the institution's official contact regarding local adherence to SHARES policies, votes to elect nominees to an executive group, and provides advice to the group regarding overall policy.

Partners make a commitment to agreed-on policies, monitor their own performance, and manage local workflow to their own and each other's benefit. There is no separate fee for participation; the partner representative of the institution needs only to sign and return the agreement below.

Signing the SHARES agreement means:

  • You and your staff are committed to providing SHARES services to partners' primary clientele, including reciprocal onsite access.
  • You are identifying a person to be your institution's principal contact with the SHARES program officer at OCLC Research.
  • Your SHARES contact will provide and keep current your institution's information for the OCLC Research Library Partnership Web-based ILL directory and liaison on the SHARES Partner Contacts page.
  • Your institution may be listed as a participant in OCLC Research Library Partnership publicity about SHARES.
  • You understand and agree to the SHARES net-lending calculation: $10 USD for all copies, $10 USD for returnables within a continent, and $30 USD for returnables between continents. Lenders have the option of recouping shipping costs over $30 USD.
  • Your staff will follow SHARES ILL performance standards and procedures, including 3-day turnaround and 35-day loan periods, and SHARES on-site access guidelines.
  • Your staff with control over collections and library operations agree to work with your ILL staff to consider each SHARES loan or copy request case by case, for all types of material.
  • You are making clear your library's policy about lending returnable items to SHARES partners on other continents, both on your completed agreement form and in the OCLC Policies Directory.
  • You can use any ILL system that converses with OCLC's WorldCat Resource Sharing (WCRS). But your SHARES requests must pass through WCRS, and you must use IFM (ILL Fee Management) as the payment method.
  • Your library will contribute bibliographic records to WorldCat and keep holdings information current.
  • Changes to SHARES guidelines and procedures, including the pricing structure, require a SHARES Executive Group recommendation and the approval of a majority of voting SHARES liaisons.

Procedure

  • The SHARES Agreement Form is available for download as a pdf document (27K/1 pp.).
  • Please print this form and have it signed by the OCLC Research Library Partnership partner representative for your institution.
  • Return the completed form with any other materials you have received as part of becoming an OCLC Research Library Partner, or as requested by OCLC Research.
  • Mail the completed form to Ms. Jeanette McNicol, OCLC Research San Mateo, 777 Mariners Island Boulevard, Suite 550, San Mateo, CA 94404 USA.

 

Contacts

Regarding Email
The SHARES Agreement Form itself Jeanette McNicol
The SHARES Participant Agreement Dennis Massie
SHARES Program Officer

We are a worldwide library cooperative, owned, governed and sustained by members since 1967. Our public purpose is a statement of commitment to each other—that we will work together to improve access to the information held in libraries around the globe, and find ways to reduce costs for libraries through collaboration.