Definitions of Abbreviated-, Minimal- and Full-level original cataloging


1. Abbreviated-level original cataloging includes the following fields:

Fixed Field

Definition

FF Element

Coding

Type of Record

Type

Mandatory

Bibliographic Level

BLvl

Mandatory

Encoding Level

Elvl

Mandatory; value ‘3’

Descriptive Cataloging Form

Desc

Mandatory; value ‘a’

Type of Date

DtSt

Mandatory

Date 1 / Date 2

Dates

Date 1 is Mandatory; Date 2 is Required if applicable

Country of Publication

Ctry

Mandatory

Form of Item

Form

Required if applicable

Language

Lang

Mandatory

Cataloging Source

Srce

Mandatory; value ‘d’

Variable Fields

Definition

Tag

Coding

LC Control Number

010

Required if applicable

ISBN

020

Required if applicable

ISSN

022

Required if applicable

Music Publishers Number

028

Required if applicable

Cataloging Source

040

System Supplied

LC or Dewey Call Number

090 or 092

Optional; apply library preferences for fiction, biography, etc.

Main Entry

1XX/7XX

Required if applicable; include one 7XX field if applicable and if 1XX is not applicable

Title Statement

245

‡a is Mandatory; ‡b and ‡c are Required if applicable

Varying Form of Title

246

Required if applicable

Edition Statement

250

Required if applicable

Publication, Distribution, etc.

260

Required if applicable

Physical Description

300

‡a is Required if applicable

Series Statement

490

Required if applicable; treat as “untraced” (first indicator ‘0’)

Reproduction Note

533

Required if applicable

LC Subject Heading or Index Term-Uncontrolled

6XX

Optional; assigned per library preferences; limit to one LC subject heading (600, 610, 611, 630, 650, 651) or one uncontrolled index term (653)

Electronic Location and Access

856

‡u is required if applicable; other subfields are Optional

2. Minimal-level original cataloging meets the requirements of first-level description (AACR2, 1.0D1) and includes the following fields:

Fixed Field

Definition

FF Element

Coding

Type of Record

Type

Mandatory

Bibliographic Level

BLvl

Mandatory

Encoding Level

ELvl

Mandatory; value ‘K’

Descriptive Cataloging  Form

Desc

Mandatory; value ‘a’

Type of Date

DtSt

Mandatory

Date 1 / Date 2

Dates

Mandatory

Country of Publication

Ctry

Required if applicable

Form of Item

Form

Required if applicable

Language Code

Lang

Mandatory

Cataloging Source

Srce

Mandatory; value ‘d’

Type of Cartographic Material

CrTp

Mandatory for Maps

Conference Publication

Conf

Mandatory for Books

Type of Control

Ctrl

Required if applicable

Festschrift

Fest

Mandatory for Books

Government Publication

GPub

Mandatory for Books, Continuing Resources, Visual Materials, Maps & Computer Files

Modified Record

MRec

Required if applicable

Form of Original Item

Orig

Required for Continuing Resource Microforms only

Projection

Proj

Required if applicable for Maps

Relief

Relf

Mandatory for Maps

Special Format Characteristics

SpFm

Mandatory for Maps

Type of Continuing Resource

SrTp

Mandatory for Continuing Resources

Entry Convention

S/L

Mandatory for Continuing Resources

Running Time

Time

Mandatory for Visual Resources

Type of Material

TMat

Mandatory for Visual Resources

Variable Fields

Definition

Tag

Coding

LC Control Number

010

Required if applicable

ISBN

020

Required if applicable

ISSN

022

Required if applicable

Music Publishers Number

028

Required if applicable

Cataloging Source

040

System Supplied

LC or Dewey Call Number

090 or 092

Optional; apply library preferences for fiction, biography, etc.

Main Entry

1XX

Required if applicable

Uniform Title

240

Required if applicable

Title Statement

245

‡a is Mandatory; ‡b and ‡c are Required if applicable

Varying Form of Title

246

Required if applicable

Former Title

247

Required if applicable for Continuing Resources

Edition Statement

250

Required if applicable; ‡a is mandatory

Musical Presentation Statement

254

Required if applicable for scores

Cartographic Mathematical Data

255

Required if applicable for maps

Computer File Characteristics

256

Required if applicable for computer files

Publication, Distribution, etc.

260

Required if applicable

Physical Description

300

Required if applicable; ‡a is mandatory

Series Statement

490

Required if applicable; treat as “untraced” (first indicator ‘0’)

“With” Note

501

Required if applicable

Reproduction Note

533

Required if applicable

System Details

538

Required if applicable

Language Note

546

Required if applicable

LC Subject Headings

6XX

Optional; assigned per library preferences; limit to one 600, 610, 611, 630, 650 or 651

Added Entry-Personal Name

700

Required if applicable

Added Entry-Corporate Name

710

Required if applicable

Added Entry-Meeting Name

711

Required if applicable

Added Entry-Uniform Title

730

Required if applicable

Electronic Location and Access

856

Optional; ‡u is Required if applicable

3. Full-level original cataloging meets the requirements of second-level description (AACR2, 1.0D2) and includes all applicable Fixed and Variable fields

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