Events

JUN 5

Past Forward!
Meeting Stakeholder Needs in 21st Century Special Collections

Exclusively for OCLC Research Library Partners, this meeting covered topics related to managing special collections in the 21st century. Tweet: #pastfor

This event has passed.

This OCLC Research Library Partnership event was co-sponsored by Yale University’s Beinecke Rare Book and Manuscript Library. Links to the videos and presentation slides from this meeting are available in the agenda below. Speaker bios (.pdf: 99K/5 pp.) and a list of archived #pastfor tweets (.pdf: 480K/38 pp.) from this event are also available.

In addition, the 16 "Past Forward!" videos from event sessions are available in the playlist embedded below and also on the OCLC Research YouTube Channel.

Click on "Playlist" in the lower left of the YouTube player below for a thumnail menu of all Past Forward videos.

Event Agenda

Monday, 3 June

Time Optional Pre-Meeting Workshop (Registration Full)
8:30 a.m.–6:00 p.m. A workshop on outreach (teaching, fundraising, and connecting on campus) for special collections was held at Yale University's Beinecke Rare Book and Manuscript Library. See the workshop agenda for complete details.
 

Tuesday, 4 June

Time Day 1 of Past Forward Meeting
8:00–9:00 a.m. Breakfast and Registration

9:00–9:40 a.m. Welcome and Opening Remarks
  • EC Schroeder, Yale University
    • View Welcome and Opening Remarks by EC Schroeder from Yale University video (4:30)
  • Susan Gibbons, Yale University
    • View Welcome and Opening Remarks by Susan Gibbons from Yale University video (5:01)
  • Jim Michalko, OCLC Research
    • View Welcome from Jim Michalko and Merrilee Proffitt from OCLC Research video (22:11)
    • View Jim's slides (.pptx: 1.6MB/20 slides)

9:40–11:00 a.m.

Session 1: Managing Twenty-First Century Special Collections: Born Analog, Born Digital, and Born Difficult – Introduction by Jackie Dooley, OCLC Research

  • View Session 1 Introduction by Jackie Dooley from OCLC Research video (5:25)

New materials and formats challenge special collections managers to extend existing practices and concepts to include the new and different or to revise past practices and concepts to fit the old to the new.

Speakers:

  • Dave Thompson, The Wellcome Library
    • View Session 1 Presentation by Dave Thomspon from the Wellcome Library video (18:42)
    • View Dave's slides (.ppt: 2.3MB/20 slides)
  • Erin O'Meara, Gates Archive
    • View Session 1 Presentation by Erin O'Meara from the Gates Archive video (21:02)
    • View Erin's slides (.pptx: 2.6MB/9 slides)
  • Michelle Light, University of Nevada Las Vegas
    • View Session 1 Presentation by Michelle Light from the University of Nevada Las Vegas video (22:07)
    • View Michelle's slides (.pptx: 3.7MB/22 slides)

11:00–11:20 a.m. Break

11:20–11:45 a.m. Session 1 Reactor Panel – moderated by Julianna Barrera-Gomez, OCLC Research

  • Kevin Glick, Yale University
  • Michael Stoller, New York University
  • Jim Kuhn, Folger Shakespeare Library
11:45 a.m.–12:15 p.m.

Open Discussion

  • View Session 1 Reactor Panel and Discussion video (45:07)
12:15–2:00 p.m. Lunch on your own
2:00–3:20 p.m.

Session 2: Repositioning Special Collections – Introduction by Karen Smith-Yoshimura, OCLC Research

Special collections are rethinking their administrative structures, practices, and institutional relationships to reshape the workforces, consolidate siloed service points to survive and thrive, and energize their host institutions.

Speakers:

  • Rachel Beckett, University of Manchester
    • View Session 2 Presentation by Rachel Beckett from University of Manchester video (27:28)
    • View Rachel's slides (.pptx: 4.6MB/17 slides)
  • Mike Furlough, Pennsylvania State University
    • View Session 2 Presentation by Mike Furlough from Pennsylvania State University video (23:40)
    • View Mike's slides (.pptx: 548k/14 slides)
  • Robyn Holmes, National Library of Australia
    • View Session 2 Presentation by Robyn Holmes from National Library of Australia video (25:01)
    • View Robyn's slides (.pptx: 6.9MB/26 slides)
3:20–3:40 p.m. Break
3:40–4:05 p.m.

Session 2 Reactor Panel – moderated by Titia van der Werf, OCLC Research

  • Tom Hyry, University of California, Los Angeles
  • Ellen Hammond, Yale University
  • Andra Darlington, Getty Research Institute
4:05–4:35 p.m.

Open Discussion

  • View Session 2 Reactor Panel and Discussion video (47:53)
5:30–7:30 p.m. Evening Reception at Yale University's Beinecke Rare Book and Manuscript Library, where we helped celebrate the Beinecke's 50th anniversary.

Wednesday, 5 June

Time Day 2 of Past Forward Meeting
8:00–9:00 a.m. Breakfast
9:00–10:20 a.m.

Session 3: Connecting Special Collections to Key Stakeholders – Introduction by Jennifer Schaffner, OCLC Research

Special collections must connect with all their stakeholders—readers, researchers, donors, vendors, funders, other departments on campus, other institutions—through promotions, outreach efforts, collaborations, partnerships, etc., to more effectively achieve their mission of having collections be useful and used.

Speakers:

  • Katherine Reagan, Cornell University
  • Liz Chapman, London School of Economics
    • View Session 3 Presentation by Liz Chapman from London School of Economics video (24:05)
    • View Liz's slides (.pptx: 1.6MB/14 slides)
  • Kevin Gotkin, University of Pennsylvania
    • View Session 3 Presentation by Kevin Gotkin from University of Pennsylvania video (18:52)
    • View Kevin's slides (.ppt: 5.7MB/21 slides)
10:20–10:40 a.m. Break
10:40–11:05 a.m.

Session 3 Reactor Panel – moderated by Jennifer Schaffner, OCLC Research

  • Afelonne Doek, International Institute for Social History
  • Martha Diaz, New York Public Library
  • Sean Quimby, Syracuse University

11:05–11:35 a.m.

Open Discussion

  • View Session 3 Reactor Panel and Discussion video (50:46)
11:35 a.m.–12:00 p.m.

Summing Up

Merrilee Proffitt, OCLC Research

  • View Summing Up by Merrilee Proffitt from OCLC Research video (16:27)
 

The next OCLC Research Library Partnership meeting will take place at Yale University's Whitney Humanities Center in New Haven, CT and will cover topics related to managing special collections in the 21st century. A pre-meeting outreach workshop will be held on Monday, 3 June. The Past Forward meeting will take place Tuesday and Wednesday, 4-5 June. Details are available on the agenda tab.

Hotel Information

The Study At Yale
1157 Chapel Street
New Haven, CT 06511
Tel: 203 503 3900
Toll Free: 866 930 1157

The room block at The Study at Yale Hotel is now full. Rooms may be available at these other nearby hotels.

The New Haven Hotel (June 2-5 is available; 5 minute walk)
from $129 a night plus tax
229 George St.
New Haven, CT 06510
203-498-3100 or 800-644-6835

OMNI New Haven Hotel at Yale (lots of availability; 5 minute walk)
from $259 a night plus tax (minimum night stay; lower rates available from $179 on alternative hotel booking sites)
155 Temple St.
New Haven, CT 06510
203-772-6664

Courtyard by Marriott at Yale (June 2-5 is available; 12 minute walk)
from $169 a night plus tax
30 Whalley Ave.
New Haven, CT 06511
203-777-6221

If you want to explore further you can check out Yale University's hotel search webpage (scroll to the search tool at the bottom).

Transportation

It is advisable to book in advance. You can reduce the price of a shuttle by booking a round trip ticket, and reduce the cost of a sedan by sharing the ride. All costs and times below are approximate. Our recommended transports service most airports:

Bradley International Airport (BDL) 52 miles
Shuttle from $49 one way; (1.5 hours)
Limo from $115 plus tip, tax, service fee one way; 45 minutes

John F. Kennedy International Airport (JFK) 81 miles
Shuttle: from $68 one way (3 hours)
Limo: from $139 plus tip, tax, service fee one way (1 hour 25 minutes)

LaGuardia Airport (LGA) 74 miles
Shuttle: from $82 one way (3 hours)
Limo: from $139 plus tip, tax, service fee one way (1 hour 25 minutes)

Newark Liberty International Airport(EWR) 94 miles
Shuttle: from $95 one way (3+ hours)
Limo: from $149 plus tip, tax, service fee one way (1 hour 40 minutes)

Tweed New Haven Airport (HVN) 5 miles
Limo: from $59 plus tip, tax, service fee one way (11 minutes)
Taxi service from $10-15 (11 minutes)

  • Metro Taxi 203-777-7777
  • Heritage Taxi 203-466-6666

Westchester County Airport (HPN) 52 miles
Limo: from $120 plus tip, tax, service fee one way (1 hour)

 

 

Start Date

05 June 2013

End Date

07 June 2013

Location

New Haven, CT

Venue

Whitney Humanities Center

We are a worldwide library cooperative, owned, governed and sustained by members since 1967. Our public purpose is a statement of commitment to each other—that we will work together to improve access to the information held in libraries around the globe, and find ways to reduce costs for libraries through collaboration.