BibFormats

562  Copy and Version Identification Note (R)

Record Type

BIB

Input Standards
Field (Full/Minimal)
Optional/Optional
1st Indicator  Undefined
blank character Undefined
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards (Full/Minimal)
ǂa Identifying markings (R) Required if applicable/Required if applicable
ǂb Copy identification (R) Required if applicable/Required if applicable
ǂc Version identification (R) Required if applicable/Required if applicable
ǂd Presentation format (R) Required if applicable/Required if applicable
ǂe Number of copies (R) Required if applicable/Required if applicable
ǂ3 Materials specified (NR) Optional/Optional
ǂ5 Institution to which field applies (NR) Optional/Optional
ǂ6 Linkage (NR) System supplied/System supplied
ǂ8 Field link and sequence number (R) Optional/Optional

Definition

A note that distinguishes the copy or version of materials held by an archive or manuscript repository if more than one copy or version exists or could exist.

Use field 250 for statements relating to versions of manuscript works existing in two or more versions or states in single or multiple copies.

Use field 533 if the information is about a reproduction.

For information on punctuation, see the Punctuation section below.

1st Indicator

Undefined. The 1st indicator position is undefined and contains a blank.

blank character

Undefined

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank.

blank character

Undefined

Subfields

  
ǂa Identifying markings

A marking on the support material or embedded in the medium which can be used to identify the copy of the described materials (e.g., an annotation, caption, or watermark).

562     Annotation in Wilson's hand: Copy one of two sent to John Phipps, 27 March 1897; ǂb Copy identified as Declaration of Dissolution, Phipps copy
ǂb Copy identification

A code, description, name, or number used to distinguish copies.

562     ǂe 3 copies kept; ǂb Labeled as president's desk copy, board of directors' working file copy, and public release copy
ǂc Version identification

A code, description, or name used to identify a version that differs in content but is related across time to another version, such as an edition.

562     ǂc Version with air-brushed color illustrations; ǂe 3 copies
ǂd Presentation format

The presentation format in which the described materials, regardless of their current medium, were intended to be heard, seen, or used (e.g., a film made for TV or a text intended for oral proclamation).

562     ǂ3 The best get better Sue Hershkowitz ǂe 2 copies; ǂd Originally given orally as a keynote address
ǂe Number of copies

The number of copies to which the information in the other subfields applies.

562     ǂb Marked: "For internal circulation only"; ǂe 2 copies
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

562     ǂ3 Deacidified copy ǂa With Braun's annotations by hand; ǂb Includes personal library seal embossed
ǂ5 Institution to which field applies

For information about subfield ǂ5, see Control Subfields.
ǂ6 Linkage

Data that link fields when non-Latin script is entered. This subfield is system supplied and does not appear in OCLC online displays. Do not manually add subfield ǂ6. For more information about subfield ǂ6, see Control Subfields.
ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.

Punctuation

For records containing punctuation, follow these instructions:

  • Optionally, follow an initial subfield ǂ3 by a colon-space or a space-colon-space if following an open date
  • Precede subfields ǂb, ǂc, ǂd, and ǂe by a semicolon-space unless the subfield occurs as the initial subfield or is preceded by subfield ǂ3
  • Include incidental punctuation needed within any subfields, e.g., commas, periods (following abbreviations or initials), etc.
  • Optionally, add a terminal period at the end of the field (preceding subfield ǂ5) unless the last subfield ends with an ellipsis or period (following an abbreviation or initial)
562     ǂ3 Deacidified copy: ǂa With Braun's annotations by hand; ǂb Includes personal library seal embossed.

For records containing minimal or no punctuation, include incidental punctuation needed within any subfields. Otherwise, omit the punctuation outlined above.

562     ǂ3 Deacidified copy ǂa With Braun's annotations by hand ǂb Includes personal library seal embossed

For more information on punctuation, including OCLC policy, see section 2.8, Punctuation.

Indexing

Field 562 is not indexed.

MARC 21

For more information, including content designator history, see MARC 21 Format for Bibliographic Data, field 562.

This page last updated: 2024-03-14 · Report an error in WorldCat · Submit a suggestion for this page · Get help with general cataloging questions