565 Case File Characteristics Note (R)

Record Type
BIB
Input Standards
Field (Full/Minimal)
Optional/Optional
1st Indicator Display constant controller
	File size
0	Case file characteristics
8	No display constant generated
2nd Indicator Undefined
	Undefined
Subfields (R=Repeatable NR=Nonrepeatable)		Input Standards (Full/Minimal)
ǂa	Number of cases/variables (NR)	Required if applicable/Required if applicable
ǂb	Name of variable (R)	Required if applicable/Required if applicable
ǂc	Unit of analysis (R)	Required if applicable/Required if applicable
ǂd	Universe of data (R)	Required if applicable/Required if applicable
ǂe	Filing scheme or code (R)	Required if applicable/Required if applicable
ǂ3	Materials specified (NR)	Optional/Optional
ǂ6	Linkage (NR)	System supplied/System supplied
ǂ8	Field link and sequence number (R)	Optional/Optional

Definition

A note about the content and characteristics of case files. Case files are records with standard categories of information about a defined population. Case files may be individual documents that have information about a single unit of analysis. They also may reflect aggregate data (e.g., machine-readable records) that can be used and electronically subdivided into individual case documents.

For information on punctuation, see the Punctuation section below.

COM

For computer files, use field 565 for the number of cases or variables making up the file. This information provides an indication of the extent of the file.

1st Indicator

Display constant controller. A value that controls the generation of the display constant preceding the note.

	File size. The value that generates the display constant File size:.

0	Case file characteristics. The value that generates the display constant Case file characteristics:.

8	No display constant generated. The value that specifies that a display constant is not generated.

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank.

	Undefined

Subfields

ǂa Number of cases/variables

The number of cases or the number of variables in a single case within a repetitive case file series.

565

0

ǂ3 Military petitioners files ǂa 11; ǂb name; ǂb address; ǂb date of birth; ǂb place of birth; ǂb date of application; ǂb dates of service; ǂb branch of service; ǂb rank; ǂb date of induction; ǂb latest occupation; ǂb dependents; ǂc pensioners; ǂd Civil War (1861-1865) veterans

ǂb Name of variable

The name of the variable in the file. Repeat subfield ǂb for each variable name listed.

565

0

ǂ3 Service satisfaction survey ǂa 5; ǂb country of residence; ǂb age; ǂb education level; ǂb date of request; ǂb subject area of request; ǂd performance files September 1983 through June 1984; ǂe media center users

ǂc Unit of analysis

The subject to which the variables in the case file or database refers (e.g., casualties in emergency rooms, convicts in correctional files, or workers in personnel records).

565

0

ǂ3 Automobile consumer survey files ǂa 8; ǂb address; ǂb manufacturer of vehicle; ǂb model of vehicle; ǂb date of purchase; ǂb date of 1st major repairs; ǂb current mileage; ǂb date of latest repair; ǂd complaint filers 1981 January 1 through 1983 December 31; ǂc new vehicle registrants

ǂd Universe of data

The scope of the data collection effort and the specifications of the sample represented.

565

0

ǂ3 Product use survey ǂa 3; ǂb sex; ǂb age; ǂb marital status; ǂc retail customers; ǂd Northeast coast distribution area

ǂe Filing scheme or code

A code that places the described materials in the context of a scheme of intellectual arrangement. The arrangement can be one that is assigned either by the creator, custodian, or office of origin.

565

8

ǂ3 Vandalism report files ǂa 14; ǂb name; ǂb address; ǂb occupation; ǂc local jurisdiction; ǂd registered voters; ǂe alphabetical by jurisdiction

ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

565

0

ǂ3 Military petitioners files ǂa 11; ǂb name; ǂb address; ǂb date of birth; ǂb place of birth; ǂb date of application; ǂb dates of service; ǂb branch of service; ǂb rank; ǂb date of induction; ǂb latest occupation; ǂb dependents; ǂc pensioners; ǂd Civil War (1861-1865) veterans

ǂ6 Linkage

Data that link fields when non-Latin script is entered. This subfield is system supplied and does not appear in OCLC online displays. Do not manually add subfield ǂ6. For more information about subfield ǂ6, see Control Subfields.

ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.

Punctuation

For records containing punctuation, follow these instructions:

Optionally, follow an initial subfield ǂ3 by a colon-space or a space-colon-space if following an open date
Precede subfields ǂb, ǂc, ǂd, and ǂe by a semicolon-space unless preceded by subfield ǂ3
Include incidental punctuation needed within any subfields, e.g., commas, periods (following abbreviations or initials), etc.
Omit the terminal period at the end of the field unless the last word is an abbreviation or initial

565

0

ǂ3 Product use survey: ǂa 3; ǂb sex; ǂb age; ǂb marital status; ǂc retail customers; ǂd Northeast coast distribution area

For records containing minimal or no punctuation, include incidental punctuation needed within any subfields. Otherwise, omit the punctuation outlined above.

565

0

ǂ3 Product use survey ǂa 3 ǂb sex ǂb age ǂb marital status ǂc retail customers ǂd Northeast coast distribution area

For more information on punctuation, including OCLC policy, see section 2.8, Punctuation.

Indexing

Field 565 is not indexed.

MARC 21

For more information, including content designator history, see MARC 21 Format for Bibliographic Data, field 565.

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